OS Solutions - ERPNext: Procurement Tracking

Procurement is a vital function for any business and closely integrated with both internal and external stakeholders. Procurement department often struggle with lack of visibility and control over their processes, leading to delays, overspending and inefficiencies. Without a centralized system, its quite challenging to track the purchase orders and requisitions from users.

Procurement Tracker from ERPNext is a powerful tool that streamlines procurement activities, providing real-time visibility and control over the entire procurement cycle. I will explain more about the features and benefits of procurement tracker in this post and how businesses can use it to improve efficiency.

The procurement tracker helps procurement department in tracking the following:

1. Material Requests received along with Requestor details
2. Purchase Orders Created against each Material Request
3. Status of each item whether it is Pending, Received and Billed
4. Expected Delivery Date and Actual Delivery Date
5. Supplier Details against each Purchase Order and Item
6. Cost of Each Item in multi currency
7. Filter by Project , Cost Center and Date range
8. Column level search for retrieving details quickly

How it benefits the Procurement Department?

1. Real-time Status Updates: The purchase manager or purchaser can track the status of purchase orders in real-time. Upon receiving the items against the PO, the status and the delivery dates will be updated against each item and PO.
2. Track Supplier Performance: The report gives an overview if the suppliers are delivering the items as per the required or expected dates.
3. Pending and Partial Deliveries: Track the status of purchase orders at item level whether the items are pending to be received, received and if billing is done.
4. Improved Visibility and Transparency: The centralized report and real-time updates provide complete visibility into the procurement process.
5. Increase Efficiency and Productivity: With clear and concise reports, procurement teams can focus on strategic tasks rather than spending time on manual tracking and data collection.
6. Advanced Analytics: The report can be further enhanced by adding additional columns to get more insights. Moreover, the charts and KPI cards can be generated based on this report.
7. Collaboration Across Departments: Procurement tracker can be used as a single source report to track the status of the material request from other departments.